SECTION 7 - SAFETY TRAINING FIRE SAFETY
ELECTRICAL SAFETY GENERAL OFFICE SAFETY
SAFETY TRAINING PROGRAM
Safety training will be offered to all employees with occupational
exposure. initially before assignment and annually with facility staff
when safety review is scheduled. Training records will be retained for
3 years. Each employee wiU have access to the OSHA safety manual and
given safety information at time of training. Employee s will hav e tbe
opportunity to ask questions. The person supplying training will be
knowledgeable about safety and competent to answer questions. Record
keeping will incl ude : date, name of employee, social security number
(optional), content of program and instructor. New employee record
keeping will also incl ude : job classification form, Hepatitis vaccine
form and Mantoux test form.
The following wiJl be covered when presenting a safe ty training
Revise d Global Hazard Comm u nication Standard (GHS ) &
Occupational Ex posure S tand ard (OES)
./ Explanation of contents of GHS and OES
.,/ Infonnation on potential chemical hazards found in work place
.,/ Protective measures (PPE)
.,/ Understanding chemical labels
./ How to use safety data sheets (SDS)
./ Where to find SDS's
.,/ How to clean up a chemica l sp ill
.,/ How to report an accident or exposure
.,/ Location of the safe ty manual and che mica l safe ty plan Bloodbom e Pathogen Standard (BPS)
./ Explanation of the BPS and location of exposure control plan
.,/ Epidemiology and transmission of Hepatitis and HIV
./ Safety for specific job tasks (work practice and eng i nee ring
./ Use of PPE
./ lnfonnation on Hepatitis B vacci ne
.,/ How to report an exposure incident
.,/ H ow exposure incidents are followed up
.,/ Explanation of biohazard la bels
./ W her e to find a copy of regulation and explanation of the contents
.,/ Opportunity for quest ion s and answers
Tuberculosis Infection Control
./ Transmission of TB
.,/ Potential for occupational expos me
.,/ Infection control policie s
.,/ Purpo se of PPD skin testing
./ Medical follow up and eval uation po s t exposure
.,/ Treannent of disease
Mi sce lla neo us Safety
./ Fire safety
./ Electrical safety
./ L iftin g and carrying
./ Instrument/equipment sa fe ty
./ Computer safety (if applicable) Safety Policies Specific to the Facility
DOCUMENTATION OF SAFETY TRAINING WlLL INCLUDE:
./ Nmne of employ ee
./ Date of traini ng
./ Outline of program contents
./ Person who trained employee
./ Trainin g record s mus t be kept for 3 years
The safety trainer mus t be k nowledgea ble about the sub ject matter
and able to apply the regulations to the practice and tasks performed
by employees. Trainer mus t be able to document competency of
specialized courses, degree programs or work expe rienc e. List
trainer(s) and year(s) they conducted program:
Name of Trainer
continue on additional page if needed (page follows)
Compi .le a new employee safety training packet of info rm ation and
forms from this manual. Keep a master - ready to copy and give to aU
new em ployees. Have them read it, then go over the information with
them and ask if the y have questions . Fill out the ''training reco rd
" form found at the end of this chapte r. New employees mus t fill out
an He patitis form, job risk classification form and Manto ux s tatu s
fo rm . T he new employee is now set until your next yearly group
traini ng program. Training books with quizzes are available from POC -call for inform ation.
ADDITIONAL PAGE TO DOCUMENT SAFETY TRAINER
The safety trainer must be knowledgeable about the subject matter and
able to apply the regulations to the practice and tasks perfonned by
employees. Trainer must be able to document competency of specialized
courses, degree programs or work experience. List trainer(s) and
year(s) they conducted program:
CHECK LIST TO ASSIST SAFETY OFFICER WHEN PLANNING A SAFETY PROGRAM
The key to a complete and successful program is planning. The person
presenting the program must be knowledgeable about the regulations and
be able to relate how the regulations and safety policies relate to the
work place. Using a video alone without access to a knowledgeable
person to answer questions is a violat ion of the regulations. This
check List will be helpful to the safety officer when preparing a
program for the facility.
Read the regulations. Do you understa nd them well enough to teach
Are you familiar with chemicals in the facility that would be
considered haza rdous?
Have chemica l products cha nged since the last time you gave training?
Do you have the SOS for the new chemicals?
Can you exp la in chemic al lab els (e.g. NFPA labels)?
fa your hazard communication and chem ical hygiene plan up to date? ls
your exposure control plan (Bloodborne Standard) up to date?
Have you observed employees? Are they following Universa l Precautions?
Can you explain work practice and engineering conu·ols, use of
personnel protective equipment, housekeeping/disinfecting policies?
Can you explain ho w exposures and injuries are followed up? Have all
employees filled out job classifica6on fonns?
Have employees classified in category 1 & 2 been offered HBV
vaccines (prior to work assignments with potential exposure) and signed
ap propriate forms?
Can you expla in epi demiology and signs and symptoms of hepatitis B
& C, HIV and TB? Can you explain the TB infection control program?
Have employees had a baseline Mantoux test?
Have you put together safety trajning inform atio n to give new
employees (at time of hire)? Have you kept c urrent with changes in the
ing books with quizzes are ava
POC - ca
EPIDEMIOLOGY & SYMPTOMS OF HEPATITIS & HIV
Hepatitis B, Hepatitis C and HIV are spread through contact with the
blood and body fl uids of people who are infected with the virus. ln
the health care setting, the most common exposures are from needle
sticks (80%). Exposure can also be transmitted through splashing to the
mucu s me mbranes, co ntact with non -intact skin and contact with
There are more than 20 other bloodborne diseases that are covered by
tbis s tandard. Examples are malaria, syphilis, smallpox, babesiosis,
brucello s is, leptospirosis, arboviral infect ions, relapsing fever,
Creutzfeldt-Jakob disease and viral hemo rrhagic feve r. OSHA ha s
concluded that if the regulations of the bloodbome standard are
followed, exposure to these diseases also can be prevented or greatly
T here are several types of Hepatiti s - A, B, C, D & E. In
addition, four more viruses associated wit h acute hepatitis have rece
ntly been identified: hepatitis OBY which has 3 varieties (GBY-A, GBY-B
and GBY -C) and Hepatitis G (HGV). The followi ng a re some im portant
facts about each virus.
Forme rly called infectious he patitis, this is most common in children
in deve loping countries but is frequently seen in both c hildre n and
adults the western world as well. Patients wit h HAV are most co
ntagiou s when they are asymptomatic. By the onset of jaundice, they
are us ually no lon ger infectio us.
Tran sm iss ion: HAV is often s us pected after the ingestio n
of contamjna ted food (e.g. shellfish). It is
transmitted via the fecal-or al route. Diagnosis is confirmed by the
presence of the IgM an tibody directed against HAV in serum during the
acute illness. Immunoglobulin is recommended for all people who hav e
had house hold and sexual co ntact with the patient.
Prevention: A HAV vaccine has been approved by the Food
and Drug Admi nis tration (FDA). There
is no regulation requ ir ing an emp loyer to offer this vaccine to
Formerly called se rum hepa titis. Annual ly 200,000 - 300,000 people
become infe cted with HBY. Many who become infected remain as
ymptomatic. however there are more than I0,000 hospital admissions each
year from this virus. HBY is transmitted through contact with contami
nated blood or blood product s, int ravenous drug use and sex ual
contact with an infected partner. Nearly one-t hird of the individuals
infected deny a ll known risk factors. It is estimated that there a.re
million earne rs in the United States. Prior to the Bloodbome Pathogen
Standard approximately 8,000 - 12 ,000 health care workers were
infected each year. That number has been red uced by 95 % due to the
law requiring the employer to offer the hepatitis B vaccine! D ia
gnosis can be made by testing for HBV sU1f a ce antige n (a nti-
HBsAg), a:nti-HBc (lgM, lgG) and anti-HBe. Less than ten perce nt of
people who contract HBV go on to be chronic ca r riers.
Accidental exposure to blood and body fl uids in a health care settin g
is the most co mm o n fo nn of transmission among health care workers.
O utsid e the hea lth care se ttin g, the virus is conm1only spread
through sexual tr ans missio n, shared nee dles , tra ns fusio n and
mother to baby. T he virus ca n s tay ac tive in d1i e d fo1m fo r up
to two weeks! Chances of transmission from a needle s tick is 5 to 30%
The incub a tio n period after exposure is 45 to 180 days. Symptoms can
be flu-like if mild. Weight loss, fatig ue, vomit ing and nausea are
early indicators. More serio us cases exhibit malaise . painful joint
s, m usc ul a r pain, head ache, loss of appetite, enlarged liver and
jaundice d. Full recove ry can lake up to six months.
The re is no stand ard treatment othe r than supp ortive the rapy for
Preve ntion: He pat iti s B is preventa ble ! I-TBV vaccin ation mus t
be offe red (free of charge) within 10 working days of initial
assignment to a ll e mployees occupati o nall y ex posed (job
classificatio n 1 & 2) to blood or other potentially
infectio us materials, unl ess the em ployee had a previous record of
HBV vacc ina tio n or unless antibody testing has revealed that
employee is iJnm un e o r the vacc ine is contrai ndicated for medical
reaso ns. Pre-sc ree ning is not a prerequis ite fo r receiving the
vacc ine. The vaccine is g iven in three doses - initi a l, 1 month and
6 months. Th e CDC recomme nds follow up tes tin g one month after
comple tin g vaccine se1i es to co nfir m the employee has develo ped
immu nity since 10% do not. If the blood test comes back negative, the
vaccine se ries s hould be re-give n. If i mmunit y has no t de ve lo p
e d after the seco nd series, this s hould be docume nted and no furth
er vaccines will be g iven. If the employee initially declines the HBV
vaccination, but at a later date decides to acce pt it, the vacc ine is
provided at that tim e. Any emp loyee who dec lines the HB V
vaccinations M UST sign the declination sta tement fo und in the reco
rd keeping sec tion of this manual. Th e vacc ine is belie ved to be
good for Iife.
Fonn erl y called non-A, no n-B hepatitis. thi s is now the mos t com
mo nl y acq uired hepatitis. It is es timated that ove r 4 mi II io n
Americans are infected. It is responsi ble for 8,000 - I 0 ,0 000 deat
hs each year. Today it is one of the most co mm o n reason s for fu
ture liver trans plantation d ue to ci rrhosis and/or hepatoce llula r
ca rc in o ma due to HC V. The diagnosis ca n be made by o ne tes t - a
positi ve IgG antibody to HCV (IgG anti- HCV). Over 80% of people with
HCV become chronic ca1Tie rs .
T r a ns miss io n: T he transmission is the same as he patitis
B - co ntaminated blood prod ucts, intravenous drug use and sexual co
ntact with an infec ted partne r. In additio n. co ntamination fro m
rece iving a blood transfu s io n is very co mmon. This proble m is
being rec tified by test ing al l donors for the virus. Approximately
50 % of those infec te d deny all risk factors. In the health care
setting, the m os t co mm on reaso n for infection would be exposure to
co nt ami na te d bloo d or bloo d pr o ducts. Cha nces of trans
mission from a nee dl e stick is 5 to 10%
S ign s/S ympt oms:
Hepatitis C us uall y ties dormant in the li ver for many years ( 10-20
years!) before any significa nt symptoms appear. Liver proble m s a nd
a bno rm al li ver function tests are the most co mmo n sy mp toms.
Trea tme nt:
lnteiferon and ribavirin have been app roved for treatment. Many drug
com panies are working on ne w treat me nts.
Prevent io n: No vacc ine is available. Univ ersal and S tandard
precautio ns mus t be strictly followed.
Fonnerly called delta hepatitis, this virus is found mainly in IV-drug
users who are carriers of the hepatitis B virus and multiple transfused
individuals. Hepatitis B must be present for the bepatis O virus to
spread. HOV may be diagnosed by detecting IgM anti-HD V and IgG
anti-HOV in serum during early infection and by the appearance of total
or lgM-specific delta antibody (anti-HDV) dming or after infection. No
vaccine is available.
Formerly called enteric, or epidemic, non-A , non-B hepatitis, this
virus resembles hepatitis A. HEV occurs most frequently in children and
young adults. The clinical course is similar to that of hepatitis A. It
is transmitted via the fecal-oral route. No vaccine is available. A
test for Anti HEY is not com me rcia ll y available at this tim e .
Reference: MLO, "A lesson in the ABCs of hepatitis", Joyce Schwartz, MD
and Kathy Stellato, MT(ASCP), January 1997.
Hepatitis Foundation International, Hepatitis C.
Will Dula and Steven Anderson, Hepatitis C infection, Advance
Laboratory. June 1998.
ACQUIRED IMMUNE DEFICIENCYSYNDROME (AIDS)
Acquired Immune Deficie nc y Syndrome is a disease caused by the Human
Immunodeficiency Virus (HIV). The virus is carried, reproduced and
spread to others in blood or blood products. Persons infected with .HN
are initially asymptomatic for an average of l O years.
Among health care workers, direct blood contact through needle stick
inj ury, open wound contact or mucus membrane contact is the most
common cause. Contracting HIV from a single needle stick is less than
0.3%. HIV will on ly stay active for a matter of seconds upon exposure
to air. Causes of transmission outside this setting would be sexual,
shared needles , mother to baby and transfusion.
Most personnel who acquire infection following percutaneous expos ure
develope the HIV antibody within 6 - 12 weeks after exposure. Some
generaJ sig ns a nd symptoms of AIDS include fatigue. malaise. fever,
loss of appetite, weight loss, night sweats, bruising or bleeding,
,rnemia and long-lasting viral, bacterial or fungal infections. The
disease is always fatal.
Researchers have yet to find a safe and effec ti ve cure for AIDS. S
uppo rtive treatment such as antibiotics, anti-fu ngal agents, and
proper nutrition can temporarily relieve some of the symptoms. There is
no vaccine ava ila ble for th.is disease.
Prevention for Health Care Workers:
Personal protective equ ipme nt will be used when handling ALL blood.
ALL blood and body fluids will be treated as potentially infectio us.
Universal precautions will always be observed. ALI needle stick
injuries or exposmes will be reported at once, documented and followed
up as outli ned in the post exposme plan.
Medical Consultation and Examina tion:
All medical examinatio ns, consuJtatioo, vacc inat ions and
post-exposure management are performed by or under the direct
supervision of a licensed physician without cost or loss of pay to the
employee and at a reasonable time and place. The employee must be
cooperative and follow the regulations for post exposure evaluation as
outlined in the Bloodborne Pathogen Standard . All result s from
evaluations are private and confidential. It is imperative that the
work up following exposure starts as quickly as possible. The CDC
recommend s within 2 hours if possible. If indicated post exposure
prophylaxis (PEP) treatment will be admini stered. The extent of the
follow-up will be determined after the injury is thoroughly evaluated.
A post exposure bot line has been set up to assis t physici ans
providing follow up evaluations - (888) 448-4911.
Most reported seroco nver sions take place wi thin 6 to 12 weeks. T he
exposed health care worker must take proper precautions during the
initial 12 week s (or longer) to prevent the possible transmissio n of
HIV or HBV to others. The CDC and the S urgeo n General's
• Do not donate blood or plasma
• lnfonn potential sex panners of possible exposure and take adequa te
• Clean up and disinfect any spills of your blood or bodily fluids.
• Refrain from sharing any item s which may be contaminated with blood,
such as razors or toothbrushe s.
FIRE SAFETY POLICY
Fires can be encountered anywhere. The fire safety program will be
reviewed annu ally by the safe ty officer. The management will provide
training and information on the fire policy at the time of employment
and review annually. Your local fire company or a private agency can
provide information and perform an inspection of faciljty.
1. Adequate fire extinguishers will be located in the facility.
Inspection of fire extinguishers will be documented on an inspection
2. Fire exits will be marked with an ilJu minated exit s ign.
3. If the exits are not immediately apparent, they will be marked with
"direction to" exit signs. 4. Fire exits will be kept free of
5. All doors will be labeled (e.g. closet, restroom) to prevent
confusion to patients and visitors.
6. If facility has a fire alarm system or sprinkler system, it will be
teste d annually.
7. All employees will participate in mock fire drill. Some employee s
will act as patients.
8. Do not use elevators to evacuate building (if applicable).
9. An evacuation plan will be posted in the fa c ili ty. (a grid to
desig n one is on page 7-12).
How fire is reported: Duties of employe es:
Meeting area after evacuatio n and accoun ting of all personnel and
DO NOT endanger yourself, patients, vis itors or staff.
REMAIN CALM at all times, reass ure patients and visitors..
Only attempt to put out fires that a.re s mall eno ugh to handle
Whenever you see any smoke or Dame - pull the fire alarm!
Do not open a door un.less you are s ure it is safe
Stay close to the floor where it is less smokey.
To en hance your breath ing, cover your mouth and nose with a wet clo
Fire Prevention - Fire Extinguisher Types and Use
Fire Extinguisher Use:
,/ Before fightin g any fire - call 911,the fire department o r oth er
fir e e me rge ncy numb er.
Do no t attempt to fight the fi re if there is cons iderable heat,
smoke, fumes or the possibility that you can be trapped by the fire.
,/ Know the loca tion of the nea res t fire extinguisher.
To use the fire ex tinguis her - remember "PASS":
I ) full the pin - point the nozzle away from you and release the
2) Aim lo w - hold the ex ting
uis her upri ght and aim at the base of the fire.
3) Squeeze the trigge r; the extin guis hin g age nt may come out with
co nsiderable force or no ise .
4) S weep the no zz le from side to side, drivin g the fire back.
Recharge or repla ce after use .
sher Location a
,/ Check charge once a month. This is do ne by the facility (log
,/ AnnuaJ maintenance must be recor ded - rag s ho uld be punched,
stamped or signed.
,/ Fir e e xtinguisher will be provided, mo unted and identifie d for
easy accessibilit y to employees
,/ If fi re ex tinguis her is removed for service - a replacement will
be provided during absence .
All fu-e ex ting uis hers are not crea ted equaJ. Th e type of fu·e
extin g uis her must be appropriate for type of fire it will fight.
Fire ex ting uis hers are classified and labeled according to "what is
burning". Th e codes use d are as follows:
in a diamond: ordina ry co mbu st ibl es - wood, paper, rubber, house
hold rubbish and many plas tics.
in a square: flammabl e liquid s - oil , greases, tars, oil-ba se d
paints, lacquers, flammable gases and some plastics .
in a circle: "plu gge d in " elecu·icaJ eq uip ment - ho use hold
appliances, com puter equipme nt, house/ building wiring and fuse
Employees will be trained on how to use a fire extinguisher at
orientation and annually.
MONTHLY FIRE EXTINGUISHER CHARGE CHECK - YEAR:
FIRE EXTINGUISHERS WILL BE CHECKED MONTHLY FOR ACCEPTABLE CHARGE
THE TAG WILL BE
HECKEDANNUALLY AND PUNCHED BY THE LOCAL FIRE COMPANY OR PRIVATE AG
THE LOCATION OF EACH
HANG THIS CHART
MANUAL AT THE END
IF CHARGE IS NOT ACCEPTABLE, DOCUMENT PROBLEM AND CORRECTIVE ACTION BELO W.
LOGS CHECKED HERE
> Location: Location: Location: Location:
FEB MAR APR MAY
JUN JULY AUG SEPT OCT NOV DE C
RESULTS OF CORRECTIVE ACTION:
FACILITY EVACUATION PLAN
Evac uation ro utes for facility.
./ Review OSHA regulations for fire safety that follow
Post evacuation plan
Fire Safety Inspection Record
Agency performing inspection:._ _
_ _ _
OSHA Standard 1910.36 - COMPLETE
(a) Application. This subpart contains general fundamental requirements
essential to providing a safe means of egress from fire and like
emergencies. Nothing in this subpart shall be construed to prohibit a
better type of building construction, more exits, or otherwise safer
conditions than the minimum requirements specified in this subpart.
Exits from vehicles, vessels, or other mobile structures are not
covered by this subpart.
(b) Fundamental requirements.
(1) Every building or structure, new or old, designed for human
occupancy shall be provided with exits sufficient to permit the prompt
escape of occupants in case of fire or other emergency. The design of
exits and other safeguards shall be such that reliance for safety to
life in case of fire or other emergency will not depend solely on any
single safeguard; additional safeguards shall be provided for life
safety in case any single safeguard is ineffective due to some human or
(2) Every building or structure shall be so constructed, arranged,
equipped, maint.ained, and operated as to avoid undue danger to the
lives and safety of its occupants from fire, smoke, fumes, or resulting
panic during the period of time reasonably necessary for escape from
the building or structure in case of fire or other emergency.
(3) Every building or structure shall be provided with exits of kinds,
numbers, location, and capacity appropriate to the individual building
or structure, with due regard to the character of the occupancy, the
number of persons exposed, the fire protection available, and the
height and type of construction of the building or structure, to afford
aU occupants convenient facilities for escape.
(4) In every building or structure exits shall be so arranged and
maintained as to provide free and unobstructed egress from all parts of the building or structure at all times
when it is occupied. No lock or fastening to prevent free escape from
the inside of any building shalJ be installed except in mental, penal,
or corrective institutions where supervisory personnel is continually
on duty and effective provisions are made to remove occupants in case
of fire or other emergency.
(5) Every exit shall be clearly visible or the route to reach it shall
be conspicuously indicated in such a manner that every occupant of
every building or structure who is physically and mentally capable will
readily know the direction of escape from any point, and each path of
escape, in its entirety, shall be so arranged or marked that the way to
a place of safety outside is unmistakable. Any doorway or passageway
not constituting an exit or way to reach an exit, but of such a
character as to be subject to being mistaken for an exit, shall be so
arranged or marked as to minimize its possible confusion with an exit
and the resultant danger of persons endeavoring to escape from fire
finding themselves trapped in a dead-end space, such as a cellar or
storeroom, from which there is no other way out.
(6) In every building or structure equipped for artificial
illumination, adequate and reliable illumination shall be provided for
all exit facilities.
(7) In every building or structure of such size, arrangement, or
occupancy that a fire may not itself provide adequate warning to
occupants, fire alarm facilities shall be provided where necessary to
warn occupants of the existence of fire so that they may escape, or to
facilitate the orderly conduct of fire exit drills.
(8) Every building or structure, section, or area thereof of such size,
occupancy, and arrangement that the reasonable safety of numbers of
occupants may be endangered by the blocking of any single means of
egress due to fire or smoke, shall have at least two means of egress
remote from each other, so arranged as to minimize any possibility that
both may be blocked by any one fire or other emergency conditions.
(9) Compliance with this subpart shall not be construed as eliminating
or reducing the necessity for other provisions for safety of persons
using a structure under normal occupancy conditions , nor
.. -.. ,....
U.S. Department of Labor
Fact Sheet No. OSHA 93-41
WORKPLACE FIRE SAFETY
- Exit routes from buildings must be clear and free
Fire safety is important business. According to National Safety Council
figures, losses due to workplace fires in 1991 totaled $2.2·billion. Of
the 4,200 persons who lost their lives due to fires in 1991, the
National Safety Council estimates 327 were workplace deaths. Fires and
burns accounted for 3.3 percent of all occupational fatalities.
There is a long and tragic history of workplace fires in this country.
One of the most notable was the fire at the Triangle Shirtwaist Factory
in New York (?ity in 1911 in which nearly 150 women and young girls
died because of locked fire exits and inadequate fire
History repeated itself several years ago in the fire in Hamlet, North
Carolina, where 25 workers died in a fire in a poultry processing
- appears th t here, too, there were problems with fire Jxits and
When OSHA conducts workplace Inspections, It checks to see whether
employers are complying with OSHA standards for fire safety.
OSHA standards require employers to provide proper exits, fire fighting
equipment, and employee training to prevent fire deaths and injuries in
the workplace. ·
- Each workplace building must have at least two means of escape remote
from each other to be used in a fire emergency.
- Fire doors must not be blocked or locked to prevent
emergency use when empl9yees are within the buildings. Delayed opening
of fire doors is per mitted when an approved alarm system is
integrated into the fire door design.
of obstructions and properly marked with signs designating exits from
- Each workplace building must have a full complement of the proper
type of fire extinguisher for the fire hazards present, excepting when
employer wish to have employees evacuate instead of fighting small
- Employees expected or anticipated to use fire extinguishers must be
instructed on the hazards of fighting fire, how to properly operate the
fire extinguishers available, and what procedures to follow in alerting
others to the fire emergency.
- Only approved fire extinguishers are permitted to be used in
workplaces, and they must be kept in good operating condition. Proper
maintenance and inspection of this equipment is required of each
- Where the employer wishes to evacuate employees instead of having
them fight small fires there must be written emergency plans and
employee training for proper evacuation.
- Emergency action plans are required describe the routes to use and
procedures to be followed by employees. Also procedures for accounting
for all evacuated employees must be part of the plan. The written plan
must be available for employee review.
- Where needed, special procedures for helping physically impaired
employees must be addressed in the plan; also, the plan must include
procedures for those employees who must remain behind temporarily to
shut down critical plant equipment before they evacuate.
This is one of a series of
fact sheets highlighting U.S.
Department of Labor programs. It Is
Intended as a general ription only
• • •• • • .:
- The preferred means of alerting employees to a fire emergency must be part of the plan and an employee alarm
system must be available throughout the workplace complex and must be
used for emergency alerting for evacuation. The alarm system may be
voice communication or sound signals such as bells, whistles or horns. Employees must know the evacuation signal.
- Training of all employees in what is to be done in an emergency is
required. Employers must review the plan with newly assigned employees
so they know correct actions in an emergency and with all employees
when the plan is changed.
Fire Prevention Plan
- Employers need to implement a written fire prevention plan to
complement the fire evacuation plan to minimize the frequency of
evacuation. Stop ping unwanted fires from occurring is the most
efficient way to handle them. The written plan shall be available for
- Housekeeping procedures for storage and
...-cl eanupof flammable materials and flammable waste
be included in the plan. Recycling of
. mmable waste such as paper is encouraged; however, handling and
packaging procedures must be included in the plan.
- Procedures for controlling workplace ignition sources such
as smoking, welding and burning must be addressed in the plan. Heat
producing equipment such as burners, heat e changers, boil ers, ovens,
stoves, fryers, etc., musf be properly maintained and kept clean of
accumulations of flammable residues; flammables are not to be stored
close to these pieces of equipment.
- All employees are to be apprised of the potential fire
hazards of their job and the procedures called for in the employer's
fire prevention plan. The plan shall
be reviewed with all new employees when they begin their job and with
all employees when the plan is changed.
- Properly designed and installed fixed fire suppression systems
enhance fire safety in the workplace. Automatic sprinkler systems
throughout the workplace are among the most reliablefire fighting
means. The fire sprinkler system detects the fire, sounds an alarm and
puts the water where the tire and heat are located.
- Automatic fire suppression systems require proper maintenance to keep
them in seNiceable condition . When it is necessary to take a fire sup
pression system out of service while business continues, the employer
must temporarily substitute a fire watch of trained employees standing
by to respond quickly to any fire emergency in the normally protected
area. The fire watch must interface with the employers' fire prevention
plan and emergency action plan.
- Signs must be posted about areas protected by total flooding tire
suppression systems which use agents that are a serious health hazard
such as carbon dioxide, Halon 1211, etc. Such automatic systems must be
equipped with area pre-discharge alarm systems to warn employees of the
impending discharge of the system and allow time to evacuate the area.
There must be an emergency action plan to provide for the safe
evacuation of employees from within the protected area. Such plans are
to be part of the overall evacuation plan for the workplace facility.
Fault y elec uical wiring a nd faulty equipment is o ne of the commo n
ca uses of fires. FACILITY POLICY:
I. All la boratory/medica l diagnostic eq uipmenL will be ground ed.
2. Surge s uppr essors will be use d on compute1ize d equipme nt.
3. Defective cords will be repaired immediately. Equipm ent will be
unpl ugge d and no t used until repair is made.
4. If any equipm ent produc es a tinglin g sensa tion it will be
immediately unplu gged a nd no t use d
un til se rviced.
5. AU ins trum ents mus t be ground ed us ing three prong plugs . Thi s
includ es ho use hold type a ppliances in the facility.
6. Extension cords will be avoided if possible. If use d make sure
they, u·e appropriate for the
e lec ttical c urrent generated by equipm e nt.
7. . Unplug equipme nt when re placing fuses. Fuse d that blow freq
uently indicate a problem.
8. Do no t o verlo ad elec tri cal o utle ts .
9. Ne ver remove the grou nding prong from any plug.
10. Neve r handl e e lec tri cal equipment with we t hand s.
11. Cord will no t be "pinched" behind desks and walls to prevent
friction. Cords will not be "snaked" und er rugs .
12. C ords that cross aisles, are between desks or cross e ntran ces or
exits will be covered or taped down.
13. Unpl ug by holdin g plug - never pull by cord.
14. Kno w where the circ uit breake r/fuse box is lo ca te d . Make
sure eac h breaker/fuse is labeled to indicate the elec trical li ne it
REME MBER: If there is a fire - electricity and water do not mix
! Use a fire ex tin g ui sher made for use in elec t1i ca l fires.
GENERAL OFFICE SAFETY POLICIES
The princip les of accident prevention are fundamental. Used on a
day-to-day basis, they can virtually elimi nate accidents. Some of
these principles are common sense, good work habits, knowing your
environment, getting help when needed and being safety conscio us at
all times. Accidents will be reported as soon as possible (within 48
hours) to the safety officer or employer and followed up as needed. An
accident incident report form is found in the record keeping section of
this manua l. Detailed infom1ation on ergo nom ic safety and inj urie s
can be found in chapter l 0 - E rgo nomics .
Prevent ing Falls:
1. Never leave or store articles (boxes, trash ca ns, etc.) in
hallways, stairways or passageways.
2. Keep halls free of materials that can cause slipping, falling and
3. Never walk on wet floor. Wet floors will be marked by sign.
4. Straighten or remo ve rugs or mats tha t do not li e flat on the
l. Know ho w to correc tly operate any eq uipme nt/ inst rument that
you may have. Follow the man ufacturers safety recommenda tions.
2. If equi pment/instrument needs repair - turn power off before
removing the cove r.
3. After repair - replace the cover before operating.
4. Copy the equipme nt/i nstrume nt safety page from the manufacturer
and add to this manual.
General Bus iness Office Safety
1. Close drawers and doors immediately after using them.
2. Never stand on furniture to reach high p laces.
3. Open file cabinet drawers one at a time.
4. Put heavy fi le s in the bottom drawers of the file cabinets. 5. Use
handles when closing drawers and files .
6. Store sharp objects s uc h as pens, pencils , letter opene rs o r
scissors in drawers or with the Lips pointing down in a co ntainer.
7. . Do not tilt the chair you are s itting in on its back two legs.
8. Carry pencils, scissors and other shar p objects with the tips
9. Use a ladde r or step stool to ret1ieve or sto re items that are
located above your head.
10. Keep fingers away from the ejector slot when loading or testing
J1. Use a staple re mover, not your fi ngers , for removing staples.
12. Do not place your finger s in or near the feed of a paper shredder.
13. Turn any piece of equipment off before perfonning any service on
14. At the e nd of the day, the last person .leaving the office wilJ
check that all the office elec tr ic al equipment (typewriters, copy
machines, computers, etc.) have been turned off. The coffee pot and
appliances in the Lunch room will be checked and unpl ugged . Windows
will be closed and alJ door s locked .
15. If employees leave the building af ter da rk, make sure the parking
lot is well lit. Make sure
walkways are sho ve led and salted in winter (if applicable).
CERTIFICATE OF TRAINING
First Name Middle Initial Last Name
bas completed an OSHA Safety Training Program covering:
This certificate indicates your successful participation in a program
instructing you of your rights as a worke r and the proper handli ng of
hazardous and infectious sub s tances in the workplace. This
certificate is good for 1 year from date below and must be renewed
Date Employee Signature
_ _ _
_ _ SS#
_ _ _
_ _ _ (optional)
Employees Job Title
Instructor's Signatu re
E mployer's Signature
TRAINING RECORD FOR NEW EMPLOYEES OR RE-TRAINING RECORD
As required by the OSHA's Bloodborne Standard and Hazard Communication
Standard, initial training and re-training safety programs will be
provided to employees. Additional safety topics appropriate to the
tasks performed will be added as needed. A session was conducted as
Date of training:
Initial training for a newly hired employee Annual training of
Employees attending training program:
Name(s): SS# (optional):
Signature of Trainer: _ _ _
_ _ _ _
_ _ _ _ _ _
_ _ _
Note: This record will be retained by employer for 3 years from date.